You like Dropbox. Because it’s so easy. It’s just a desktop folder, it syncs, it works. But at the same time you also have lots of files. Lots, and lots, and lots of files that already exist on your file server.
It’s not really about Dropbox, but the easiest way to access your storage
Dropbox is an easy way to access files, but you also have to use Dropbox storage. You might not want to put everything in Dropbox’s storage for privacy, security and data ownership reasons. Or maybe you tried, but there’s no easy way to drag and sync the million files and several terabytes that have accumulated within your company.
The way people work has changed, but file servers didn’t
A majority of the relevant files are finally digitized and workflows have followed suit. People make their “office” wherever they need it. File services have lagged behind, creating a hodge-podge of band aid solutions. People don’t remember their VPN user ID and passwords and FTP is too complicated. So they email files to themselves. They copy and save it to a USB stick. They drag and copy the files from the network share drive and save it to their desktop for later access. Then they make changes to those files. They copy it into Dropbox/Google Drive/Skydrive to access it on their iPads. They share it with someone else. Then before you know it, there are multiple copies of the files in too many places that you have no knowledge or control over. Not to mention the headache (or 99 problems) you already have maintaining those damn network shares that your users may or may not want to use. People just want to get access to the files they need, and the files they need are already on the company file server. You would think storage access would be easier by now with all the innovation and new technologies. But file servers have remained the same since the 80’s. I guess Microsoft didn’t get the memo. Well that’s why you’re reading this post, right?